Governance
Who decides what
Roles and decision rights for recruitment, payroll, leave, safety, conduct and separation, the delegations the gate enforces, and the guardrails that stop agents.
Roles
| Role | Kind | Responsibilities | Decision rights |
|---|---|---|---|
| CANDIDATE Candidate | EXTERNAL | Applies for a vacancy. | None. |
| DELEGATED_MANAGER Delegated manager | INTERNAL | Holds the employment delegation for a unit. | Vacancy approval; appointments; conduct outcomes; termination. |
| EMPLOYEE Employee | INTERNAL | Requests leave; sees their own pay. | None. |
| HR_DIRECTOR HR director | INTERNAL | Concurs on conduct outcomes; sets pay within band. | Misconduct outcome concurrence; pay rates. |
| HR_OFFICER HR officer | INTERNAL | Keeps employee records, clearances and learning current. | Records; no appointments or outcomes. |
| LINE_MANAGER Line manager | INTERNAL | Decides leave for their team; raises conduct matters. | Leave approval. |
| PAYROLL_MANAGER Payroll manager | INTERNAL | Releases the pay run when every exception is resolved. | Payroll release; pay rates within band. |
| PAYROLL_OFFICER Payroll officer | INTERNAL | Prepares the run and resolves exceptions with a note. | Resolves exceptions; no release. |
| RECRUITMENT_OFFICER Recruitment officer | INTERNAL | Runs the process with the panel; records every assessment. | Advertises; no appointments. |
| WHS_COORDINATOR WHS coordinator | INTERNAL | Keeps the incident register and corrective actions. | Records notifications; closes actions. |
| WHS_OFFICER Officer under the WHS Act | INTERNAL | Exercises due diligence; responds to notifiable incidents. | WHS response; regulator notification. |
Delegations
| Role | Decision | Note |
|---|---|---|
| DELEGATE | termination | Terminate an agreement. |
| DELEGATED_MANAGER | vacancy approval | Approve a vacancy to be advertised. |
| DELEGATED_MANAGER | hiring | Appoint the recommended candidate. |
| DELEGATED_MANAGER | termination | Terminate employment with notice per the NES. |
| DELEGATED_MANAGER | misconduct outcome | Decide a conduct outcome after procedural fairness. |
| HR_DIRECTOR | misconduct outcome | Concur on the manager's conduct outcome. |
| LINE_MANAGER | leave approval | Approve leave within entitlement. |
| DELEGATED_MANAGER | leave approval | Approve leave within entitlement. |
| PAYROLL_MANAGER | payroll release | Release a pay run with every exception resolved. |
| WHS_OFFICER | whs response | Respond to a notifiable incident as the officer under the Act. |
Guardrails
GL-PW-01 Merit: the same criteria, every assessment recorded, the delegated manager appoints
Every candidate is scored against the same weighted criteria with the evidence recorded; the ranking is on the record; only the delegated manager appoints.
GL-PW-02 Panel conflicts checked against the register
Every panel member is checked against the interests register for every candidate; a conflict is flagged and must be managed before an appointment.
GL-PW-03 No offer without the clearances the position requires
Working with children, police and licence checks a position requires are verified before an offer issues.
GL-PW-04 Pay from the band; exceptions before the run; nothing released with one open
Pay is set within the award band; superannuation at the guarantee; the payroll agent checks every payslip before the run and the manager cannot release with an unresolved exception.
GL-PW-05 Leave within entitlement, decided by the manager
Leave is checked against the NES balance and notice; the line manager decides; leave beyond the balance cannot be approved.
GL-PW-06 Notifiable incidents: notify immediately, preserve the site, the officer responds
Every incident is triaged for notifiability with the section cited; the regulator is notified before the officer's response; the 24-hour internal standard is measured.
GL-PW-07 Procedural fairness before any conduct outcome
Allegation in writing, reasonable time to respond, support person, independent investigation, findings on the evidence, proportionate outcome; the delegated manager decides and HR concurs.
GL-PW-08 Termination is the delegated manager's, on lawful grounds, with notice per the NES
A termination holds for the delegated manager and needs a decided conduct outcome or a redundancy on the record; notice and final pay are computed from service.
GL-PW-09 Clearances and mandatory learning kept current
The sweep flags expiring and expired clearances and overdue learning; an expired clearance blocks the duties that need it.
GL-PW-10 Employee records are private
Bank and tax details are stored masked; payslips are visible only to the employee and payroll; every change is on the audit chain.