Governance
Who decides what
Roles and decision rights for programs and reporting, the delegations the gate enforces, and the guardrails that stop agents.
Roles
| Role | Kind | Responsibilities | Decision rights |
|---|---|---|---|
| ACCOUNTABLE_OFFICER Accountable officer | INTERNAL | The general manager or accountable authority who certifies and publishes statutory reports. | Publication of performance reports and the annual report. |
| AUDITOR Internal audit | INTERNAL | Verifies the evidence chain and tests decisions against delegations. | No decisions. Unrestricted read of the chain. |
| CFO Chief financial officer | INTERNAL | Certifies the financial figures in a report. | Financial certification. |
| COUNCIL Council | INTERNAL | Adopts council policy by resolution. | Adoption by resolution. |
| EXECUTIVE Executive | INTERNAL | Releases positions for consultation; adopts operational policies; clears for the minister or council. | Release for consultation; executive clearance; adoption of executive policies. |
| PROGRAM_OFFICER Program office | INTERNAL | Maintains the plan, programs and milestones; works the tracking agent's findings. | Milestone completion with evidence; no scope, funding or schedule changes. |
| PROGRAM_OWNER Program owner | INTERNAL | Accountable for a program's delivery and benefits. | Milestone completion; requests re-baselining. |
| PUBLIC Public | EXTERNAL | Sees published guidelines and awarded grants. | None. |
Delegations
| Role | Decision | Note |
|---|---|---|
| EXECUTIVE | program rebaseline | Approve a change of scope, funding or schedule. |
| COUNCIL | plan adoption | Adopt the strategic and delivery plans by resolution. |
| EXECUTIVE | plan adoption | Adopt the operational plan. |
| ACCOUNTABLE_OFFICER | report publication | Publish a performance report or the annual report after certification. |
| CFO | financial certification | Certify the financial figures in a report. |
Guardrails
GL-PG-01 Scope, funding and re-baselining are the executive's
The tracking agent surfaces the variance and drafts the re-baseline with its cause; the executive decides. A baseline is never moved by an agent.
GL-PG-02 Publication is the accountable officer's
The reporting agent drafts from the record; the CFO certifies the financial figures; the accountable officer publishes. Nothing is published by an agent.
GL-PG-03 KPIs from live data, never keyed twice
Every indicator is collected from the service that produces it, with its source and the time it was read.
GL-PG-04 Line of sight
Every program links to an outcome and every milestone to a program; the planning agent reports anything that does not.
GL-PG-05 Variance surfaced early, with its cause
Budget burn against schedule, slippage and dependency cascades are flagged the day they cross the threshold, not at the quarterly review.
GL-PG-06 Baselines are immutable
A re-baseline keeps the original; the record shows every baseline and why it changed.
GL-PG-07 Every figure in a report traces to its source
A report is drafted from the record and every figure names the table and the time it was read.
GL-PG-08 Statutory deadlines visible
Each statutory report carries its due date and the report agent starts drafting well before it.